Privacy Policy

Last updated: 17 March 2025

1. Who We Are

The Institute of Sovereign Investors ("we," "us," or "our") is a limited liability company registered in Denmark under company registration number VAT 37852996. We operate the website www.sovereign-investors.com.

We are committed to protecting your privacy and ensuring compliance with the General Data Protection Regulation (GDPR) and Danish data protection laws.

2. Contact Information

For any questions or requests regarding this privacy policy or your personal data, please contact us at:

Email: kf@sovereign-investors.com

3. How We Use Your Data

We use your personal data for:

Displaying our leadership team and member profiles on our website
Communicating about our programs and events
Providing access to member-only resources
Sending newsletters and updates (with your consent)
Responding to your inquiries and requests

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

Consent: For newsletters and specific communications, we process your data based on your explicit consent. You may withdraw consent at any time.
Legitimate Interest: For displaying leadership and member information on our website, we rely on our legitimate interest in showcasing our team and organization.
Contract Performance: For member services and program delivery, we process data necessary for performing our contractual obligations.

5. Data Hosting & Transfers

Your data is stored and processed on servers located within the European Union. We ensure appropriate safeguards are in place for any data transfers outside the EU/EEA.

6. Cookies & Analytics

Cookies: We do not use cookies for tracking or marketing purposes. We only use essential technical cookies required for the website to function properly.

Analytics: We use Cloudflare Web Analytics to understand website traffic and performance. This is a server-side analytics solution that does not use cookies and does not track individual users across websites.

If we implement additional analytics tools in the future, we will update this policy and obtain appropriate consent where required.

7. How Long We Keep Your Data

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, or until you request its deletion. Member profile data is retained for the duration of your association with our organization.

8. Your Rights Under GDPR

You have the following rights regarding your personal data:

Right to Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request correction of inaccurate personal data.
Right to Erasure: You can request deletion of your personal data ("right to be forgotten").
Right to Restriction: You can request limitation of processing in certain circumstances.
Right to Data Portability: You can request your data in a structured, machine-readable format.
Right to Object: You can object to processing based on legitimate interests.
Right to Withdraw Consent: Where processing is based on consent, you can withdraw it at any time.

To exercise any of these rights, please contact us at kf@sovereign-investors.com

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and regular security assessments.

10. Third-Party Services

We may use third-party service providers for:

Website hosting (Cloudflare)
Email communications
Event management

These providers are contractually obligated to protect your data and process it only on our behalf.

11. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with the relevant supervisory authority:

Danish Data Protection Agency (Datatilsynet)
Carl Jacobsens Vej 35
2500 Valby
Denmark
Email: dt@datatilsynet.dk
Website: www.datatilsynet.dk

12. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated "last updated" date. We will notify you of any material changes to this policy.